We are currently seeking a confident, proactive and hardworking individual who is able to drive a task from commencement to completion.

The incumbent should be a good all-rounder, with good interpersonal skills and have the ability to successfully connect with employees, managers and clients while multitasking and handling all aspects of front desk management.

 

Job description

  • Answering, screening, or taking messages on all incoming calls
  • Establish standards and operating procedures to improve office efficiency
  • Management of contact lists
  • Management of meeting room calendars and bookings
  • Management of key service staff members
  • Management of the upkeep and maintenance of the 8th floor
  • Ensuring appropriate stock levels are kept in terms of coffee, water, cleaning supplies etc
  • Maintenance of tenant lists and their contact details for The Point
  • Maintaining and updating the tenant parking schedule
  • Communications with The Point tenants when required by management
  • Experience in processing and preparing creditors for payment for a number of companies
  • Preparing creditors reconciliations at month end for creditors payment
  • Preparing sub-contractor payments and the ability to meet with the contracts manager to discuss the payment thereof
  • Ability to multitask and prioritise
  • Must be comfortable dealing with all levels of staff from construction workers to the CEO
  • Must a meticulous in their work ethic and be willing to put in the extra hours when needed
  • Must be willing to learn and be able to ask for help when and as needed
  • Ability to liaise with suppliers, negotiate discounts and better rates

 

The ideal candidate has:

  • Grade 12 or equivalent
  • Office management qualification
  • Three years of similar experience
  • Excellent communication skills & phone manner
  • Professional and presentable
  • Organised and reliable
  • Initiate or implement new strategies and systems
  • Teamwork and cooperation
  • Flexibility
  • Experience using Microsoft Suite – Word, Excel and PowerPoint
  • Drivers license with reliable transport

 

Applications will only be reviewed on the positive response of the following qualifying questions:

  • Do you have over 3 years of Administration experience?
  • Have you completed the following level of education: High school or equivalent?
  • Do you speak fluent English?
  • Do you live in or close to Cape Town (CBD or Atlantic Seaboard)?
  • Do you have a valid Driver’s License (Code 10)?

 

Applications to be sent to dante@bermanbros.co.za

Commencement date: ASAP

Salary: To be discussed at interview

 

Kindly note

No telephonic applications or queries; CV submissions via email only.

*If you have not heard back from a Berman Brothers Group representative within 2 weeks, your application has been unsuccessful.

 

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